HOA Submittal Dossier Intake & Survey Upload Assistant

Complete the checklist below so our drafting desk can plot your scaled structure overlay, verify your community's rear/side setbacks and Public Utility Easements (PUE), and compile your 4-part submittal dossier.

MANDATORY DOCUMENT QUALITY GUIDE

Valid Survey vs. Invalid Survey Comparison

✓ Prevents 100% of Scale & Setback Kickbacks

✓ VALID SURVEY (ACCEPTED)Starts 72-Hr Clock Immediately

Flat 1-page T-47 or closing plat PDF showing boundary dimensions and easement lines.

• All four (4) property corner pins and boundary bearings are visible and uncropped.
• Recorded Public Utility Easements (PUE) and building setback lines are legible.
• Surveyor scale bar (e.g., 1" = 20' or 1" = 30') and North arrow are intact.

✕ INVALID SURVEY (DELAYS CLOCK)Causes HOA Portal Rejection

Angled phone camera snapshots cutting off lot corners, blurry scans, or unmeasured sketches.

• Tilted smartphone photos with keystoning distortion that warp 1" = 20' scale ratios.
• Cropped lot corners or missing rear/side property boundary dimensions.
• Tax CAD aerial screenshots or hand-drawn notebook sketches without a base plat.

1. Homeowner & Property Identification

Required for Portal Intake Form

Full Name *

Email Address (For 72-Hr Dossier Delivery) *

Mobile Phone *

Property Street Address *

Subdivision / HOA *

2. Improvement Type & Proposed Dimensions

Used for Scaled Vector Survey Overlay

Improvement Type *

Proposed Dimensions (Length × Width × Ridge Height) *

Material / Placement Notes (Siding, Shingle Color, Sherwin-Williams Paint Code, Placement Corner)

3. Survey Plat & Contractor Spec File Upload Dropzone

PDF, PNG, or JPG Accepted

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Drag & drop your flat 1-page T-47 Survey PDF, Builder Quote, and Yard Photos here

or click to browse files from your device (PDF, JPG, PNG up to 25MB)

I confirm my uploaded survey is a flat 1-page T-47 or closing plat showing all property corners and easement lines (or I will email my survey PDF directly to contact@arcsubmittals.com).

First-Round Administrative Acceptance Guarantee: If the HOA management company or committee kicks back your submittal for any clerical omission, unscaled survey calculation, or missing technical specification on our packet, revisions are 100% free and delivered within 24 hours.